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Using a solid special event waiver or release of liability is essential to the risk management special events. A waiver of liability is a contract that holds one party harmless from liability by another for some negligence the first party may commit. Participant waivers are common practice for events that include activities such as contests, games, or any event for children.

Event waivers are often sent in advance with event registration forms. This allows the signor time to review the document. Be aware that waivers signed well in advance of the event are less effective than those signed at the time of the event. It is a good idea to have one sent in advance and another to be signed or acknowledged at the time of sign in at your event.

Some key features of good event waivers

The Waiver should be no more than one page long and specific to the event. The wording should be in plain English and as easy to understand as possible. If your waiver is too long or full of legal wording, the participant could claim that they did not fully understand what they were signing.

Place the word “Waiver of Rights” in large bold letters at the top of the form so that there is no confusion by the participant of what the document is and what they are agreeing to.

Make certain that the participants understand the risks of the event to include known and unknown risks and that the participant accepts the risks. Be specific about particular risks to your event if they are unique but avoid trying to list every possible situation that may occur.

Be certain to include wording that acknowledges the acceptance of risk by a parent or guardian for minor children.

Consult a lawyer to review your document and forward a copy to your insurance company.

Using a liability waiver will help in the defense of a lawsuit, but no waiver is infallible. Do not rely on it exclusively to protect your event or its organizers from potential litigation. Sound loss control is the best defense against possible liability arising from your event.

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Q: How to prepare an effective liability waiver for your event?
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